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Payroll Co-Ordinator

Wakefield, Yorkshire
Job Type
1 Sep 2022

Here at the Card Factory we have a fantastic opportunity to join our fun and friendly payroll team, as a Payroll Officer you will support the Payroll Team Leaders in ensuring that all payrolls within the Group, consisting of retail (national), manufacturing and distribution, are processed in an accurate and timely manner.

Main Responsibilities

Daily Payroll Tasks

  • ?Process the Group payrolls accurately and on time
  • Process New Starters, Change of Details forms, Leaver forms and absence records by entering the details into the payroll system (Open People)
  • Maintain employee record files and ensure that all employees are set up on the correct contract type, hours, pay and job title
  • Provide support to the Payroll Administrator
  • Provide sound payroll and legislative knowledge to the Payroll Administrator
  • Support the Payroll Team Leaders in meeting deadlines and agreed projects
  • Using Time and Attendance Systems process weekly timesheets
  • Process Attachment of Earnings document
  • To provide cover (holidays / sickness) on all aspects of the Payroll Administrator s duties


  • Ensure data accuracy of employee records on a monthly basis, to maintain, check and update in line with Company standards and contractual information
  • Support the Payroll Team Leaders in ensuring the timely coordination of all payrolls including calculations, reports and month end processes
  • Support the Payroll Team Leaders in ensuring that all monthly payrolls are reconciled and appropriate files for Pension Auto-enrolment and RTI are submitted in a timely manner
  • Support the Payroll Team Leaders in maintaining any ad hoc reports
The Ideal Candidate
  • Maintain knowledge of all statutory payments and all other types of special leave
  • Maintain knowledge of all PAYE and National Insurance rates and limits and processes
  • Keeps abreast of changes in payroll legislation through professional magazines, HMRC website and other appropriate media
  • Have knowledge of all the types of software used within the Payroll Department to enable the provision of support to the Payroll Team and utilising the tools to improve processes

Accountable for

  • Undertaking tasks in a timely and accurate manner
  • Maintaining confidentiality at all times
  • Communicating effectively with all stakeholders
  • Abiding by all Company policies and procedures
  • Complying with the Data Protection Act 1998
  • Effective team working
About The Company

Card Factory is the UK s leading specialist retailer of greetings cards, dressings, and gifts with over one thousand stores across the UK and Ireland.? In 2020 we launched our exciting 5-year business strategy including our vision of becoming a true Omni-channel retailer.? This strategy sees significant investment into our colleagues across the business creating multiple opportunities to join a fast-paced environment and be part of our exciting journey.?

In return, we offer a wide range of benefits to support your physical, mental, and financial wellbeing.


  • Pension
  • 15% Card Factory colleague discount in-store and online
  • Save As You Earn scheme
  • Financial Wellbeing Support
    • Financial Education Tools
    • Salary Advance
  • Seasonal incentive schemes
  • Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
  • Discounted gym membership, mobile phone contracts, and car leasing
  • Discounts across 100 s of UK retailers
  • Employee Assistance Programme - access to tools to support mental, physical, and financial wellbeing
  • Enhanced Maternity, Paternity, and Adoption leave

This is an exciting role with genuine prospects for the right candidate. If this role describes you and your career aspirations, click apply now.

For any questions email: (we do not accept CVs/Applications via email)

We reserve the right to close this vacancy once sufficient suitable applications have been received. We advise applying early to avoid disappointment as applications will be reviewed regularly.

No agencies, please.

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  • Job Reference: 699488379-2
  • Date Posted: 1 September 2022
  • Recruiter: Card Factory
    Card Factory
  • Location: Wakefield, Yorkshire
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent